Renting the Pavilion FAQ’s



  • 1.Park and Pavilion Rental
    Questions about renting the spaces at the park.
  • Q: What do I need to rent pavilion?
    jonathanjarc26-08-2016

    A: You will need a confirmed date, a signed rental agreement and a $50 security deposit. The rental agreement can be found here.

  • Q: Who can rent pavilion?
    jonathanjarc26-08-2016

    A: The pavilion is available to any resident of Bretton Ridge in good standing (no unpaid dues). Friends and family of Bretton Ridge residents may use the space, but rental agreements must be signed and secured by residents only.

  • Q: If I inquire about pavilion date, do you hold it for me?
    jonathanjarc26-08-2016

    A: Yes. However to guarantee your date, you must also turn in a rental agreement and your $50 security deposit. The pavilion is first come, first served. Deposits and rental agreements will secure your dates.

  • Q: What payment type do you accept to rent pavilion?
    jonathanjarc26-08-2016

    A: At this time, reservations and deposits are limited to checks. Rental costs can be paid by check or by cash.

  • Q: Is swimming included in pavilion rental?
    jonathanjarc26-08-2016

    A: Possibly. If members and their immediate family are using the space, then they are already members of the pool, and do not need to pay again. Any non-residents, or non-members must pay the guest fee of $4 per swimmer per day.

  • Q: I'll clean up, do I have to pay deposit?
    jonathanjarc26-08-2016

    A: Yes. The $50 will hold your date, and make sure you clean the area after your party. If everything is ok after the party, your deposit will be returned.

  • Q: How much to rent pavilion?
    jonathanjarc26-08-2016

    A: The pavilion is prorated based on the number of guests in your party. The larger the party, the higher your rental rate. For parties under 50 people, the rate is $50. For parties between 50-100 guests, the rate is $100. Parties over 100 guests are $150.  

  • Q: I never had to pay before, why do I have to pay now?
    jonathanjarc26-08-2016

    A: The payment to rent the space helps us keep the equipment and facility running and in good shape. Rental money will be used to replace tables and chairs, tents, games, and other facility maintenance costs. Deposits will guarantee that the spaces stay clean and ready for the next party. Rental money and deposits help guarantee dates and secure space to avoid double-booking and vacancies.

  • Q: Where can I get the pavilion rental contract?
    jonathanjarc26-08-2016

    A: Copies are available in the bulletin board at the pavilion, or you can download the document here: Booking the Pavilion.

  • Q: If we rent the pavilion, how late can we stay?
    jonathanjarc26-08-2016

    A: Parties should end each day around 10pm. The pool closes at 9pm, and the park and restroom facilities must be cleaned as a part of closing. The park should be closed, locked and vacated by 11pm. Guests are responsible for any areas that require additional cleaning after the lifeguards have left each evening. 

  • Q: If I rent the pavilion, how long do I get it?
    jonathanjarc26-08-2016

    A: Typically the rental is for a block of several hours. If you need the space for the whole day, or more than one day, please make sure that is clearly indicated on your rental agreement and on the calendar. Rates for longer parties are the same as shorter ones. Please use your best judgement in determining the length of your party. Currently, these two blocks are available for parties:

    Weekend Rates:

    Two time blocks:
    $50 / morning (11-3pm)
    $75 / evening (4-10pm)
    All day rental is $125

    Weekday Rates:

    Two time blocks:
    $25 / morning (11-3pm)
    $25/ evening (4-10pm)
    All day rental is $50

  • Q: If I just want the field/court, can I reserve just those?
    jonathanjarc26-08-2016

    A: Yes. Please indicate that on your rental agreement or at the time of booking. If you are a member in good standing (no dues owed) you are able to use the field and courts free of charge any time. If you would like to reserve the field for a party with guests and food, you should secure the space with a rental agreement and deposit.

  • Q: What are the guidelines I should follow to get my deposit back?
    jonathanjarc26-08-2016

    A: Make sure that everything is exactly how you found it. Tables, tents, games, grills and other equipment are cleaned and returned to their original location. Trash should be removed and deposited in the trash dumpster or recycling dumpster. Food should be removed from the refrigerator and freezer and all areas. All decorations should be removed from the area. All personal items should be removed from the area. If the fire pit is used, the fire must be extinguished and all debris removed - no trash left in the fire pit (including bottles and cans).

  • Q: Are grills available?
    jonathanjarc26-08-2016

    A: Yes, at this time we have two charcoal grills available. They are both rectangular (2x3ft) and on wheels. Please be sure to bring your own cleaning supplies for the grill top.  

  • Q: Can I have a tent or bounce house or DJ?
    jonathanjarc26-08-2016

    A: Of course! However, power at the pavilion is limited. There are several outlets available, but not an unlimited supply of circuits. So, if you require a great deal of power for your equipment, you may need to bring your own power supply or generator. There is enough power to run a single small bounce house and a small DJ or PA setup. Please be conservative when estimating your power needs. For specific concerns, contact Jennie Ford or Jon Jarc for more information.

  • Q: Are there any tent stipulations?
    jonathanjarc26-08-2016

    A: The HOA at this time does not have a tent to rent. If you choose to rent your own tent, just be sure that you provide the staff for setup and takedown. Lifeguards and park/pool staff will not help with your setup and teardown. There is limited access to the grounds through the fenced gate, so please also consider how large of a tent you will need, and what kind of access the rental company may need to the facility grounds.

  • Q: I want to reserve the pavilion but if we change our mind, how much time in advance do you need to cancel the reservation.
    jonathanjarc26-08-2016

    A: Summer dates book up quickly, and certain dates are often wait-listed. If you know you cannot keep your date, please notify us as soon as possible. A 30 day window is recommended. Cancelling closer to the party date will result in the loss of your $50 deposit. Refund are only given for adequate cancellation notice and due to weather. 

  • Q: What do I need to know so I can get my deposit back?
    jonathanjarc26-08-2016

    A: Make sure that all your personal items and trash are removed from the area. Make sure that the firepit and grounds are clean and free of debris. Make sure that the snack bar and refrigerator area are cleared of personal items and food. Practice a considerate ‘leave no trace’ policy, and your deposit check will be destroyed or returned without a problem.

  • Q: How do I know my reservation is complete?
    jonathanjarc26-08-2016

    A: You will receive an email confirmation and/or a phone call that will confirm your reservation. Once your deposit and rental agreement are signed and delivered, you can be confident that your reservation is just about complete. The final email or phone call confirmation is the last step in completing your reservation. Also, the calendar should reflect the status “BOOKED” vs “PENDING” for your party’s date and time as a secondary confirmation that your booking is complete. If you have any questions, please contact Jennie Ford via phone or email.

  • Q: Where can I turn in contract/deposit/payment?
    jonathanjarc26-08-2016

    A: All signed contracts should be returned with payment and/or deposits to Jennie Ford. Please contact Jennie to arrange for drop off.

  • Q: I don't need the whole pavilion, just a couple tables, what are my options?
    jonathanjarc26-08-2016

    A: